BI-LAWS

MTRSC  BY-LAWS
July 21, 2011 (revised/rewritten)
Marienville Trail Riders Snowmobile Club

ARTICLE I – NAME AND PURPOSE

Section 1

The name of this organization shall be the “Marienville Trail Riders,” hereafter referred to in the document as the “organization” or “club.” The organization will conduct business on a fiscal year basis of July 1st to June 30th of the following year.

Section 2

The purpose of this organization shall be to stimulate interest, promote safety and advance the general welfare of the sport of snowmobiling. To develop fraternal spirit among snowmobilers, merchants, landowners, and other winter sports enthusiasts.

ARTICLE II – MEMBERSHIP

Membership in this organization shall be open to all persons who show an honest desire to advance the sport of snowmobiling and the willingness to develop a fraternal spirit among other winter enthusiasts.
Section 1

All applications for membership shall be submitted in writing or online to the Membership Committee (added/revised November 2013) accompanied by the proper amount of dues.

Section 2

Membership shall be payable prior to January 1st and ending on December 31st of each year.

Section 3 (revised/changes passed June 2016)

Type of membership available:

a. Membership – $20.00 (must be 18 years or older)

b. Family – $20.00 (husband, wife and children thru 17 years)

c. Business membership – $20.00

d. Business membership with the additional online web advertising option – $25.00

i. Each individual paid up member shall have one vote

ii. Each family paid up membership shall have two votes

iii. Each paid up business membership shall have one vote.

Section 4

Termination of Membership

a. Membership may be terminated for non-payment of dues.

b. Membership may be terminated by submitting a written resignation

c. Membership may be terminated by the Board of Directors (BOD) for cause. Termination of membership by the BOD’s shall be in the form of a letter containing the reasons for their actions

d. In all cases of termination; organizational properties shall be returned within ten (10) days to a board member

e. Dues shall not be returned to member terminated for cause

ARTICLE III – OFFICERS (revised/changes passed July 2011)

Section 1 – Organizational Structure

This organization shall have officers consisting of President, Vice President, Secretary, Treasurer and three (3) Directors. Nominations are to be held at the April meeting. They shall be elected by the majority membership at the June meeting by secret ballot. There shall be no proxy votes. Elected officials will take office effective July 1st of each year.

Offices will be voted on and held by each officer as follows:

President – Odd year

Vice President – Even year

Treasurer – Odd year

Secretary – Even year

Board of Directors (BOD)

1st director – 3 year term

2nd director – 2 year term

3rd director – 1 year term

Section 2 – Duties of the President

It shall be the duty of the President to call the meeting to order at the appointed time; to preside at all the meetings; to announce the business before the membership in its proper order; to state and put all questions property brought before the membership; to preserve order and decorum and to decide all questions of order. He/She shall pass on to his/her successor all properties of the organization at the conclusion of his/her term of office.

Section 3 – Duties of the Vice President

During the absence or temporary incapacity of the President, the Vice President should perform the duties and have the powers of the President.

Section 4 – Duties of the Secretary

The Secretary shall keep all the organizations records, including minutes of the meeting; roster of active membership; lists of committee’s members and their responsibilities. The Secretary shall also retain and file copies of the Treasurer’s reports, extra copies of Constitution and By-Laws and necessary forms and correspondence for references. He/She shall pass on to his/her successor all properties of the organization to which he/she is entrusted.

Section 5 – Duties of the Treasurer

The Treasurer shall keep the accounts of the organization and have charge of its funds; shall maintain records of bank accounts in the name of the organization; properly disburse and deposit monies of the organization; and keep a running balance of monies. The Treasurer shall keep financial records prepared for audit at all times and shall submit a financial report containing incoming and outgoing deposits and withdrawals of organizational monies at each meeting. The Treasurer shall obtain and process proper signature cards from the bank making sure that the proper officers’ signatures are authorized and those two signatures are required.

Section 6 - Duties of the Board of Directors

The Board of Directors shall jointly oversee the activities of the organization on behalf of the club.

ARTICLE IV MEETINGS (revised/changed and passed July 2011)

Monthly meetings will be held from September through April for the purpose of conduction club business. Nominations for officers are to be held in April. There is no meeting in May. Election of Officers will be in June. A special meeting is held in July each year for new and existing officers only if deemed necessary. Other special meetings may be called as needed by the President, BOD’s, or a committee of active members. Dates and times will be decided by the membership present at the prior membership meeting.

ARTICLE V – AMENDING THE BY-LAWS

The by-laws may be amended by submitting the proposed amendment, in writing, to the BOD’s in the form of a resolution. The BOD’s shall examine the proposal and present it to the membership. The membership shall be notified of a meeting by mail or email at least thirty (30) days in advance. This meeting shall be for the purpose of explaining the pros and cons of the proposed Resolution and voting. It shall take two-thirds (2/3) majority votes of those present in the affirmation for adoption of an amendment and/or resolution.

ARTICLE VI – DISBURSEMENT

In case this organization should disburse, the funds remaining in the account shall be donated to a non-profit organization selected by the remaining membership. i.e. (PSSA).

ARTICLE VII – VACANCIES IN OFFICE

In the case of vacancies occurring of any office for any reason, the remaining officers and directors may, at their option, by majority vote, elect a successor for the unexpired term.

ARTICLE VIII – NOMINATION & ELECTION OF OFFICERS & BOARD MEMBERS

1. Persons wishing to be nominated for an office must either be present at the time of nomination or have submitted in writing a letter stating that he/she will accept the nomination for a specific office. 2. All nominees must be members in good standing having all dues paid in full.

ARTICLE IX – MEETINGS

Special meetings may be called for the purpose of discussing subjects such as changes in the by-laws, etc. The purpose of the meeting will be the only business conducted. Special meetings may be called by the President, BOD’s, special project committees, or any group of at least five (5) active members. Special meetings request shall be made in writing, by phone, and/or by email.

LINKS

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